AI-Powered Admissions Calling
Call every lead within minutes, before they go cold — no extra headcount.
An AI calling agent that phones every enquiry within minutes — in their time zone, with their full history in hand — asks the questions that qualify them, answers the ones they have, and hands your team the summary, the transcript and the next step.
Sound familiar?
The callback comes too late
An enquiry that waits a day for a call has usually already spoken to two other universities. Speed decides this, and a 9-to-5 team can't win it on its own.
Your hours aren't their hours
Applicants in Lagos, Hanoi and Karachi are awake when your office is dark. Connect rates collapse when every call lands at the wrong time of day.
Follow-ups die quietly
The second call, the third reminder, the check-in on a stalled application — nobody has the hours, so nobody makes them. Those are the applicants you lose without noticing.
Every lead deserves a call within minutes — not a place in a queue.
Four calls your team never has time to make
Each one runs on its own rules, with the lead's full history in hand. Try all four in the simulator above.
New enquiry, qualified
Confirms program and intake, checks eligibility and funding, answers the first questions — and hands your team a prioritised list every morning.
Cold leads, warmed back up
Calls that reference their program, their last conversation and where they dropped off — not a generic "are you still interested?"
Deadlines, documents and offers
Reminder calls that turn a missing transcript or an unaccepted offer into an action, with the link sent while they're still on the line.
Stalled applications, unstuck
Finds out what's blocking them — the wrong document, a visa question, a fee worry — and fixes it, or hands it to a person who can.
It knows the student before it dials. Your team knows the call before they read it.
A call is only as good as what goes into it and what comes out of it.
Before the call, the agent has
- Where the lead came fromA FindMyCourse.ai search, your website assistant, a form, a campaign.
- Program, intake and stageWhat they're interested in, when they want to start, how far they've got.
- Every previous touchpointThe question they asked on your site, the email they opened, the last call.
- Your counsellor's notesSo it never asks what your team already knows.
After the call, your team gets
- A summary they can read in ten secondsWho, what they want, what they asked, what was promised.
- The full transcriptEvery line, reviewable, searchable.
- An outcome and a next actionQualified, re-engaged, on track, unblocked — and exactly what happens next.
- The warm ones, handed overLive transfer when someone asks for a person, or a callback booked at a time they chose.
From "new enquiry" to "called, qualified, next step set"
You set the rules once. The agent keeps them on every call.
Connect your lead sources and set the rules
Leads from FindMyCourse.ai, your website assistant, your forms. Calling windows, time zones, languages, what the agent may and may not say.
It calls within minutes
Inside your windows, in the student's time zone, with their history already in hand — and introduces itself as an AI assistant from your university.
It qualifies, answers and decides the next step
Hands over live, books a callback, sends the link or checklist, or closes with a reason — never leaves a call without an outcome.
Your team gets the summary
Summary, transcript, outcome and next action, delivered where your team works — with the warm leads at the top of the list.
You decide what it says, when it calls, and when a person steps in
An agent that represents your university on the phone should be as controllable as a member of staff. More so.
Approved content only
It answers from your programs, fees, intakes, entry requirements and process. Outside that, it takes a message and routes it.
Your calling windows, their time zone
You set when it may call in each country, how many attempts, and how far apart. It never calls at 3am, and never twice in an hour.
Always says what it is
It introduces itself as an AI assistant from your university, every call. Students know who they're talking to.
Hands over the moment it's asked
"Can I speak to someone?" means a live transfer in your hours, or a callback at a time the student chooses. Unsure of an answer? Same.
Every call on the record
Transcribed, summarised and reviewable by your team. If you'd say it differently, change the rule and it changes on the next call.
Consent and recording, per country
Calling consent, recording notices and do-not-call rules follow the requirements you set for each market. [Add your region specifics.]
Three ways to get every lead called
Your team should be making the calls that need judgement. Everything else is volume, speed and consistency.
| Your admissions team | Outsourced call centre | FindMyCourse.ai AI calling | |
|---|---|---|---|
| Time to first call | Hours to days, depending on workload | Same day, in shifts | Minutes, any hour |
| Calling hours | Your office hours | The centre's shifts | Your rules, in the student's time zone |
| Context on the call | Whatever there was time to read | A script | Full lead history, every call |
| Consistency | Varies by person and by day | Scripted | Same questions, same guardrails, every time |
| Cost model | Headcount | Per seat or per hour | Plan-based — no extra headcount |
| What your team receives | Their own notes | A call log | Summary, transcript, outcome and next action |
| Who handles the hard ones | Your team | An escalation queue | Your team — handed over live, with the transcript |
Where it fits
Run it on the leads you already have, or pair it with the solutions that create them and act on them.
Starter This solution alone
AI calling on your existing enquiries — forms, website, campaigns — with summaries delivered to your team. Nothing else required.
Growth Most popular pairing
Calling + qualified leads + website conversion. Every lead and every website enquiry called within minutes of arriving.
Complete
Calling as the voice of the whole journey, from first search to enrolment.
Automate Your Admissions Workflow
A call that ends with "I'll send you the document checklist" needs someone to send it. Add workflow automation and every promise made on a call — the link, the reminder, the callback — happens on its own.
Leads that got called before they went cold
High-intent leads
Within a single intake cycle, we saw a steady flow of high-intent leads that consistently converted into enrollments.
Lower cost per enrolment
FindMyCourse.ai helped us significantly reduce our cost per enrollment while improving lead quality. Within two quarters, the ROI impact was clear.
Questions admissions directors ask about AI calling
See what it would have asked your last ten enquiries
Book a 20-minute call. Bring your recent enquiry list and we'll walk through when each one would have been called, what it would have been asked, and what your team would have received.
